Payroll Coordinator

Payroll Coordinator

Job Summary: The Payroll Coordinator is responsible for efficiently processing payroll, maintaining accurate employee time records and handling various payroll related tasks.  This role plays a crucial role in resolving internal and external payroll inquires an ensuring compliance with applicable payroll, wage and hour laws and best practices.                   

Essential Job Functions:

  • Process bi-weekly payroll and maintain employee time records.
  • Efficiently process direct deposit authorization forms and employee changes.
  • Set up Federal and State tax changes and diligently monitor exemptions.
  • Expertly process state wage attachments, garnishments and child support orders.
  • Resolve internal and external payroll inquiries promptly and professionally.
  • Ensures meticulous compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Prepare Time and Attendance reporting, resolve exceptions, missed punches, unapproved timecards and resolve attendance balance and scheduling issues.
  • Maintain and promptly respond to inquiries from multiple email inboxes.
  • Prepare ad-hoc reports and assist with running reports as needed.
  • Collaborate in the preparation of payroll system policies and procedures.
  • Thoroughly prepare required documentation for audits as assigned.
  • Participate in the year-end process by completing assigned tasks and duties.
  • Performs other duties as assigned


  • High school diploma or equivalent required.
  • Associate’s or bachelor’s degree in Business Administration, Human Resources or a related field is a plus.
  • Strong computer skills are required
  • 2-3 years of experience in payroll preferred.
  • Experience using ADP WorkForce Now or other ADP products and services strongly preferred.
  • Basic knowledge of Microsoft Outlook and Excel is required; Knowledge of advanced Excel functions such as pivot tables and VLOOKUP is a plus.
  • Quality control- The individual must be extremely well organized, detail oriented and willing to comply fully with the processes and policies of the company. 
  • Customer Service- The individual manages difficult client/customer situations, responds promptly to customer needs, responds to requests for service and assistance and meets commitments.
  • Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently
  • Must be able to work well within a small team environment to accomplish all tasks, improve department processes and complete special projects.

*This position has the ability to be based out of Ames, IA or Clarion, IA. 

Read more here.


Posted on

September 18, 2023