Job Summary: The Payroll Coordinator is responsible for efficiently processing payroll, maintaining accurate employee time records and handling various payroll related tasks. This role plays a crucial role in resolving internal and external payroll inquires an ensuring compliance with applicable payroll, wage and hour laws and best practices.
Essential Job Functions:
- Process bi-weekly payroll and maintain employee time records.
- Efficiently process direct deposit authorization forms and employee changes.
- Set up Federal and State tax changes and diligently monitor exemptions.
- Expertly process state wage attachments, garnishments and child support orders.
- Resolve internal and external payroll inquiries promptly and professionally.
- Ensures meticulous compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Prepare Time and Attendance reporting, resolve exceptions, missed punches, unapproved timecards and resolve attendance balance and scheduling issues.
- Maintain and promptly respond to inquiries from multiple email inboxes.
- Prepare ad-hoc reports and assist with running reports as needed.
- Collaborate in the preparation of payroll system policies and procedures.
- Thoroughly prepare required documentation for audits as assigned.
- Participate in the year-end process by completing assigned tasks and duties.
- Performs other duties as assigned
Qualifications:
- High school diploma or equivalent required.
- Associate’s or bachelor’s degree in Business Administration, Human Resources or a related field is a plus.
- Strong computer skills are required
- 2-3 years of experience in payroll preferred.
- Experience using ADP WorkForce Now or other ADP products and services strongly preferred.
- Basic knowledge of Microsoft Outlook and Excel is required; Knowledge of advanced Excel functions such as pivot tables and VLOOKUP is a plus.
- Quality control- The individual must be extremely well organized, detail oriented and willing to comply fully with the processes and policies of the company.
- Customer Service- The individual manages difficult client/customer situations, responds promptly to customer needs, responds to requests for service and assistance and meets commitments.
- Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently
- Must be able to work well within a small team environment to accomplish all tasks, improve department processes and complete special projects.
*This position has the ability to be based out of Ames, IA or Clarion, IA.
