Executive Assistant

Executive Assistant


Genvax Technologies is a startup animal health company located in Ames, Iowa. We have a dynamic team of experienced scientists and entrepreneurs poised to develop next-generation mRNA + nanoparticle vaccines. Genvax Technology co-founders Joel Harris and Dr. Hank Harris successfully created, grew, and sold Harrisvaccines to Merck Animal Health in 2015. We are looking for those who aren’t afraid to wear many hats at Genvax and will accept challenges to grow professionally. If you are looking for progressive technology coupled with modern culture and aren’t scared of a challenge, this may be your place.

Position Overview:

Genvax Technologies seeks a full-time Executive Assistant to provide administrative and operational support to the Chief Executive Officer. The Executive Assistant position will preferably reside in the Ames, Iowa area, but remote candidates may apply. This role is a unique opportunity to see first-hand what it takes to run a biotech startup and assume a position at the highest level of the organization.

Essential Job Functions:

  • Understand the company’s initiatives and goals and seek opportunities to help advance towards them
  • Learn and anticipate how to take administrative tasks off the executive team’s hands
  • Assist the CEO with scheduling
  • Learn the finances of the business and assist the CEO in running and analyzing reports
  • Assist with project planning, prioritization, and execution
  • Plan & host executive and board of directors meetings as well as company events
  • Take notes during highly confidential, executive-level meetings
  • Support executive team with travel arrangements
  • Prepare materials for executive meetings
  • Manage and organize company data room
  • If located in Ames area – in office five days a week managing tasks such as mail and incoming packages, visitors sign in and upholding biosecurity measures protocols
  • All other tasks as needed by the Company


  • Associates degree in Business Administration or related field
  • Trustworthy and able to hold confidential information
  • Interest in startups
  • Excellent communication skills
  • High attention to detail
  • Ability to act professionally in high-level meetings
  • Basic understanding of computer software programs such as Google Drive, Microsoft Office, etc.
  • The Executive Assistant must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
  • Applicants must be authorized to work for ANY employer in the US. We are unable to sponsor or take over sponsorship of employment Visa at this time.


  • Entry level applicants start at $40,000 base
  • Total compensation to be commensurate with experience.
  • Opportunity to participate in Equity Incentive Plan
  • Insurance Package
  • 401K
  • It is the policy of Genvax Technologies to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristics under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

Read more here.


Posted on

June 2, 2022