Executive Assistant

Executive Assistant


Administration

2625 North Loop Drive, Ames, IA, USA

Company Overview:
Vertex is shaping the future of how product development happens in manufacturing. Embracing advances in cloud computing, we’re building solutions to improve the speed and quality of collaboration so teams can make better decisions—and get products to market faster. Vertex founder and proven entrepreneur, Dan Murray, has grown two prior software companies to $100M+ revenue and executed successful IPOs. This is a ground-floor opportunity and part of our effort to expand sales, information technology, engineering, and marketing teams in preparation for product launch.
Job Description:
Vertex Software is seeking an Executive Assistant who takes pride in providing superior support to leadership across multiple departments to deliver exceptional results.  This individual must be self-motivated, detail-oriented, be a proactive team player, and have an upbeat attitude as we continue to scale in our fast-paced work environment.
Key Responsibilities:
  • Provide executive level administrative support including arranging complex travel itineraries, managing very active calendars, as well as coordinating internal and external meetings
  • Prepare correspondence for Vertex leadership as it relates to customers and internal leaders, manage documents and other sensitive information (may be confidential), and attend to customers and other special guests
  • Prepare agendas, reports, presentations, and other corporate materials
  • Act as a strategic partner to the leadership team while prioritizing a wide range of activities and high-pressure situations through excellent time management and organizational abilities
  • Provide executive assistance and additional departmental support where needed
  • Process expenses, including travel for leaders and consultants
  • Proactively ensure and maintain a professional office environment
  • Assist with ad hoc project management as needed
  • Help plan and organize special events
  • Work under limited supervision/guidance
  • Serve as a “lead” and/or “back-up” to other assistants
Qualifications Needed:
  • Bachelor’s degree or equivalent work experience
  • 5+ years of experience supporting high level executives in a fast paced work environment
  • Impeccable professionalism and experience working with high touch individuals
  • Experience managing complex calendars, schedules, and travel for multiple senior leaders
  • Excellent written, verbal, and interpersonal communication and professional skills
  • Superior time management and prioritization skills
  • High proficiency in G Suite, Mac, expense management, and travel software and tools with an ability to succeed in a technology driven environment
  • Experience in a technology startup environment

View page here: https://hire.withgoogle.com/public/jobs/vertexviscom/view/P_AAAAAADAAGQJYLOJRJexnP

Skills

Posted on

March 21, 2019